The University of Texas at Austin

Usage Policies and Regulations

Usage Policies

  • All items must remain in the Reading Room.
  • Patrons are restricted to five (5) items at a given time. 
  • Patrons are responsible for safeguarding the condition of the material used.  All materials must be returned to the reference desk before leaving.  Materials may not be transferred to another patron.
  • Records and materials must stay flat on the table at all times. Ask for assistance if it is necessary to remove any item from its protective housing.
  • Use pencil only. No marks are to be added to or erased from collection material, including the folders in which items are housed. Never write on paper with collection material underneath, as it may leave an impression and damage the material.
  • All records/documents/files must be kept in the same order in which they are given to you.  If folders in a box or pages in a folder appear to be out of order, do not rearrange the records yourself.  Alert the staff immediately.
  • All materials must be returned before leaving the Reading Room.

 

Reading Room

All materials of The Stark Center are non-circulating.  With the exception of a few reference and general-use items, the materials of The Stark Center are housed in closed stacks. Once useful materials have been identified, request slips must be completed for each item or group of items. Patrons must provide valid photo identification, to be held by staff as security while collection material is being used. All items must be returned before other items are pulled. 

 

Duplicating Materials

The use of personal scanners or cameras is not permitted without permission from a Stark Center staff member. Requests for use of such devices are considered on a case-by-case basis.

The Stark Center staff will consider requests for duplication of material on a case-by-case basis. With few exceptions (for approved digital cameras), all duplication of materials will be performed by our staff.  Duplication fees are assessed. Duplicated materials will be mailed, unless staff time permits otherwise and other arrangements are made. The staff reserves the right to limit the size of duplication orders.

Access to The Stark Center collections is subject to any restrictions placed on materials by donors or depositors or staff for preservation, processing, or other essential purposes. We will not duplicate any materials that may be damaged by the duplication process, nor will we duplicate an entire collection.  Generally, we will provide research copies within the guidelines of the Fair Use (and other) provisions of the U.S. Copyright Law.  Copies in any format may not be further reproduced, sold, shared, or given to another person, company, or institution for any purpose without the permission of The Stark Center.

Copies provided by the The Stark Center staff may not be deposited in other archives, libraries, or other institutions without written consent. If photocopies are authorized for deposit into other archives, libraries, or institutions, requests for further duplication of those documents must be directed to The Stark Center. The Stark Center reserves the right to request the return of photocopies.

 

Duplication Fees

Please refer to the Duplication Fee Chart below.  The Stark Center holdings include a variety of item formats not listed below.  Requests for duplication of and fees charged for these items are considered on a case-by-case basis.

In general, The Stark Center staff prefer to duplicate in electronic format.  Paper photocopies will be made only on request.  Electronic duplicates may be delivered via email or CD/DVD through regular mail.  Handling fees are assessed at a rate of $5.00 per 300 pages or per CD/DVD if the copies are to be mailed.

The Stark Center holdings include a variety of non-traditional formats.  Requests for duplication of and fees charged for these items are considered on a case-by-case basis.

In all cases, The Stark Center staff reserve the right to change or adjust duplication fees as necessary.

Photocopies $.25/per page
Scans  
  Low-resolution (72 dpi, pdf/jpeg/tiff format)  $2.00/per scanned image
High-resolution (300 dpi, pdf/jpeg/tiff format) $3.00/per scanned image

 

Permission and Copyright

The Stark Center supports research and education by acquiring, preserving, and providing access to rare and unique research materials in a closed stack, non-circulating environment. We offer photographic reproductions of research materials to researchers in the Reading Room, as well as researchers who cannot visit in-person, as long as:

 

Clearance of copyright is always the responsibility of the person wishing to publish or display material.
Publication of any material from The Stark Center requires written permission from the copyright holder and a completed Application for Permission to Publish form submitted to us. The researcher may request that the requirement of written permission from the copyright holder be waived if the copyright holder or his/her heirs cannot be found after a proven good faith effort to locate them. Permission to publish is for one-time use only – subsequent uses require additional written permission.

 

Reproduction of images from the photography and film collections is possible under certain conditions. For instance, in the past several years, images from the Todd-McLean Collection have appeared in: Iron Man, Flex, Mucle Mag International, Planet Muscle, the New York Times, National Geographic, Scientific American, Muscle & Fitness, Stern [Germany], NBC's 20/20 and in the PBS documentaries—“Professional Wrestling: Theater of War,” “The Quest for Health,” and “The Quest for Muscle.” Images from the Collection were also used in a museum exhibition entitled “Picturing the Modern Amazon” at the New Museum of Contemporary Art in New York City. To discuss the possibility of using images from the Stark Center, contact the Directors at 512-471-4890 or by email at j.todd@mail.utexas.edu, or Cindy Slater at cslater@mail.utexas.edu.